My email inbox used to be pretty simple. These days? Not so much.

I spent most of a Saturday digging out from under a couple hundred emails that needed my attention. Feeling overwhelmed and exhausted, I determined I need a better strategy. The following steps will (hopefully) help us all gain control over that time-sucking void that is our email inbox.

1. Unsubscribe
It happens to us all. While seeking the best deals, we inadvertently sign up for a slew of emails. Most of the time it's easy to just delete them and go on, but every now and then (like spring/fall cleaning for your inbox) it's best to take the time to click "unsubscribe" on those robot mailings. It's kind of like your closet... fashion mavens say we should clear out anything we haven't worn in a year. Perhaps the same is true of our inboxes: those things we consistently delete without opening should be permanently unsubscribed to.

2. Stars, Folders, and Highlights
When you're rushing through your email, you need a way to sort things in order of importance. Depending on which email software you use, sorting might involve "starring" important messages, "highlighting" particular subjects or recipients, or simply moving emails into a folder for later review. Yes, you WANT to read so-and-so's blog post, but you don't have time right now... move that email into a "TBR" (To Be Read) folder. OR, save the link to Evernote or another reader. Sorting is a step toward organization!

3. You Only Click Once
Years ago, before the Internet and before email, I worked with a former CPA. She was the accounts receivable manager for the newspaper I was working for at the time. Her desk was always—ALWAYS—tidy. Mine (I was the production manager) was always a disaster. So I asked her how she kept her desk so clean. Her response: Whatever you pick up you don't put it down again unless you're putting it away in its proper location. It's a rule that works.

Electronic communications have changed the way we interact with each other. On the plus side, I don't have to wait a week or ten days to send a letter and get an answer. On the downside, I'm inundated with emails that demand a response, RIGHT NOW. And replying is not always convenient. So how can we apply the "only click once" rule to our electronic communication?

A, If you know you can't respond right away, don't open it. Conversely, if you've opened it already and realized you can't respond now, mark it unread. The next time you open your email you'll be prompted to respond.
B. Use your email program to ID important messages and set aside a specific amount of time each day or each week, to respond to those messages.

How do you manage your inbox?

While the human brain is far more complex than any computer, there are some similarities between the two.

• Computers have a "sleep" function. So does the brain.
• Computers can do lots of different tasks at once, many of which I am not aware of. So can the brain.
• Computers can receive new information, remember old information, or synthesize input to share with others. 
• Computers can be afflicted with viruses and worms and bots. Ever been hit with a mental "insecurity virus" or an "unforgiveness bot" or a "worm of fear"?

Computers, like our brains, tend to file things at random. Its the way most of us manage our kitchen counters, desks, closets, drawers, or if you are a teenager, your entire bedroom. Eventually we end up with lots of bits and pieces in piles that don't relate to each other in any way. This bogs down our operating system, because now the hard drive has to sift through all those piles of stuff to find what it needs before it can respond to our commands.

I think my soul (mind, will, and emotions) needs to be defragged from time to time. Lots of transitions, changes, events, activities, busyness, and so forth create a jumble in my head, slowing me down and hindering me from moving forward.

Since God didn't equip me with a nifty drop-down menu or convenient button, how do we go about defragmenting our overcrowded minds?

1. Examine those "piles" of mental and emotional  clutter. You can do this through journaling, prayer, meditation, or some other method of rummaging through your mind's hard drive.

• What do you keep tripping over in your thought life that you'd like to put away in its proper place?
• What out-of-date or expired thoughts and feelings need to go to the trash? 
• What ideas need to be organized for future application?

2. Decide what to do with each item before you "put it aside." In other words, if you stumble across something particularly messy in your head, don't just ignore it (that's how you ended up with this mess). Deal with it now.

• If it requires a response, respond. Unfinished business is a primary cause of fragmentation! 
• If it needs to be archived, do something tangible to remove that thing from the forefront of your mind.

3. Create the necessary space for future input. This is the beauty of mental defragmentation, as opposed to the computer... you can create whatever you require in your head to organize and situation things.

• Added a new role? Create a new mental "file" for that role or responsibility.
• Left something behind? Put it in the archives. If you need to access that information later, you'll know where it is, and in the meantime, it won't be clogging up your present-day interactions!